Project Self-Sufficiency

Controller

Experienced, non-profit Controller needed to work collaboratively with Executive Director to manage all financial functions including accounting, billing, reconciling, budget development and tracking, financial operations, finance personnel management, insurance coverage, management of legal requirements and developing projections on individual project budgets, grant budgets, and capital improvement budget. Additionally, the Controller is responsible for strategic financial planning and detailed communication with the Executive Director. 

Responsibilities

• Oversee all accounts, ledgers, financial software and reporting systems ensuring policies and procedures are in compliance with appropriate GAAP standards and regulatory requirements.

• Oversee an inclusive process to establish an annual operating budget for the Organization as well as individual grant-funded programs.

• Provide input as requested in the areas of budget development, budget management, fiscal accountability, finance procedures for program development and funding applications.

• Consistently analyze financial data and present financial reports in an accurate and timely manner, clearly communicate monthly, quarterly, and annual financial statements, and monitor progress and changes and keep Executive Director informed.

• Work closely with Executive Director to:

  • Maintain, analyze, and interpret general ledger for all funds;

  • Manage the preparation and analysis of financial reports on a monthly and as needed basis.

• Work with external auditors to prepare and review audit schedules and annual report of audit findings.

• Assist in preparing budgets for grant proposals which fit into the organizational strategy.

• Lead organizational planning and development of operating and fund account budgets, and control expenditures against budget.

• Ensure the maintenance of financial records and recordkeeping systems, including grant/fund accounting, to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements.

Qualifications

• CPA preferred.

• Bachelor's degree from an accredited college or university in accounting, finance, or business administration, or equivalent. Master’s Degree preferred.

• A minimum of ten years of progressively responsible work experience managing the accounting functions in a non-profit agency, or equivalent experience.

• Previous experience with accounting software such as Fund EZ and ProCare or similarly accounting software as well as management of payroll.

• Thorough knowledge and experience managing the budgeting and accounting practices, processes, and procedures of non-profit organizations.

Full time. Health benefits, on-site childcare, and 401K plan available. Salary commensurate with previous experience, references, and other factors.

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Human Services Assistant

Full-time, compassionate, and empathetic human services professional needed to represent agency on the phone and in-person while greeting visitors at the front desk, coordinating and distributing food pantry items, and assisting with bulk mailings and data entry projects.

Responsibilities:

• Serve visitors by greeting, welcoming, and directing them appropriately.

• Notify appropriate company personnel of visitor arrival.

• Maintain security and telecommunications system.

• Answer inquiries and make referrals.

• Direct visitors by maintaining employee and department directories.

• Maintain security by following procedures and monitoring logbook.

• Operate telecommunication and intercom system.

• Keep a safe and clean reception area by complying with procedures, rules, and regulations.

• Input information into multiple data collection sites.

• Manage bulk mailings.

• Pack and distribute food to individuals and families.

Receptionist Qualifications/Skills:

• Experience working with individuals and families in crisis.

• Telephone Skills

• Verbal Communication

• Listening

• Professionalism

• Customer Focus

• Organization

• Handles Pressure

• Clerical skills

• Microsoft Office Suite

• Must occasionally lift up to 20 pounds.

High school diploma required; bachelor’s degree preferred.  Health benefits, on-site childcare, and 401K plan available for full-time position. Salary commensurate with previous experience, references, and other factors.  

                       

Social Worker/Case Manager

Full time, compassionate Social Workers needed to provide case management, crisis intervention, group work and supportive counseling for low-income single parents and displaced homemakers in center-based and community-based environment.  

Responsibilities:

• Interview clients during intake process to assess psychological, emotional, and social information.

• Establish course of action by exploring options and setting goals with clients.

• Obtain assistance for clients by referring them to community resources, arranging appointments, and establishing rapport with other agencies.

• Foster clients’ actions by interpreting attitudes and patterns of behavior, explaining and suggesting new options.

• Document and maintain case records.

• Follow up with clients periodically to monitor progress and adjust goals accordingly.

• Adhere to agency policies and procedures, participate in quality reviews, and report needed changes.

• Maintain client confidence and protect agency operations by keeping information confidential.

• Contribute to team efforts by assisting with agency events.

Skills and Qualifications:

• Objectivity, confidentiality, and persistence

• Good planning and organizational skills

• Excellent listening, written, and verbal communication abilities

• Empathy, compassion, and interpersonal skills

• Proficiency in Microsoft applications

• Ability to work independently and as a part of a team

Education, Experience and Licensing Requirements

• Bachelor’s degree in psychology, social work or a related field required. 

• Masters in social work or licensed clinical social worker preferred

• 2-5 years’ related experience

On-site childcare, generous vacation package, health benefits, and 401k plan available for full-time positions.  Salary commensurate with previous experience, references, and other factors.

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Spanish-Speaking Family Support Workers

Multiple full-time and part-time Spanish-speaking professionals needed to fill a variety of roles, including provide case management, home visitation, outreach liaison, crisis intervention, group work, and supportive counseling for low-income single parents, pregnant women, young adults, and displaced homemakers.  Assess clients, gather relevant information, facilitate goal setting, provide crisis intervention, refer clients to community and employability skills resources, maintain accurate case records and prepare reports, participate in training, supervision, and meetings, assist with agency events.  Experience working with clients who are impacted by poverty, neglect, income barriers, violence, or related circumstances a plus.  Excellent written and verbal communication skills, along with proficiency in Microsoft application desired.  Bachelor’s degree in psychology, social work or a related field required.  On-site childcare, generous vacation package, health benefits, and 401k plan available for full-time positions.  Salary commensurate with previous experience, references, and other factors.

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Food Project Coordinator

Full-time or part-time professional needed to coordinate all aspects of agency food distribution program for low-income individuals and families.

Responsibilities

• Work with community organizations to source food

• Order and pick up food from vendors and local community organizations

• Maintain inventory records

• Pack food for distribution to clients

• Welcome and supervise volunteers

• Offer an atmosphere of caring and support to those in need

• Frequently required to stand, sit, walk, bend, use hands and arms and must occasionally lift items weighing up to 20 pounds.

 Qualifications

• Proficiency with Microsoft Office applications

• Excellent interpersonal, verbal, and written communication skills

• Detail-oriented and ability to multi-task

• Ability to work independently and as a team member

• Valid driver’s license and acceptable driving record

• Frequently required to stand, sit, walk, bend, use hands and arms, and must be able to lift cases of dry and wet goods

 Bachelor’s degree required. Health benefits, on-site childcare, and 401K plan available for full-time position. Salary commensurate with previous experience, references, and other factors.

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Parent Counselor

Experienced Spanish-speaking and English-speaking professionals needed to provide parenting support, education, and case management to families with young children at risk of child abuse and neglect.

Responsibilities

• Work with at-risk families one-on-one, virtually, and in group settings within the agency and at varied locations throughout the area.

• Provide supportive case management and assist parents with behavioral and skills development issues

• Facilitate parent discussion groups within the agency and in the broader community

Qualifications

• Knowledge of agency and community resources

• Expertise in parenting and child development

• Understanding of family systems

• Experience with the impact of abuse and neglect, substance abuse, mental illness, poverty, trauma on children and families

• Bachelor’s degree in social work or a related field; Master’s degree preferred

• Experience in community-based child welfare service or social service field

• Familiarity with digital applications, such as Zoom

• Valid driver’s license and clean driving record

• Fluency in English and Spanish preferred

Full time. Health benefits, on-site childcare, and 401K plan available. 

 

Parenting Instructors

Multiple, part-time instructors needed to facilitate separate parenting skills classes for early childhood educators and at-risk parents.  Ideal position for retired educators, social workers, or those who have stayed home with their own children. Flexible schedule; teach one class per week or more, based on personal schedule.

 Responsibilities

• Provide an atmosphere of caring and support to parents at risk of child abuse and neglect

• Facilitate parenting skills classes provided curriculum

• Provide one-on-one support to parents and children

• Provide online classes to early childhood educators to promote child development, social competence, and self-regulation

 Qualifications

• Ability to work independently and as a team member

• Background in education or experience with public speaking

• Experience in child abuse prevention field preferred

• Familiarity with using digital applications, such as Zoom

• Fluency in English and Spanish preferred

 Part-time. Bachelor’s degree required. Salary commensurate with previous experience, references, and other factors.                                               

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Online Learning Program Coordinator/Social Media Coordinator

Experienced professional needed to coordinate outreach and provide technical and logistical support to parents who are participants in virtual parenting education program.

 Responsibilities

• Work with program staff and students to facilitate instruction

• Supervise learning tools

• Develop workshops to instruct agency staff about expanding virtual learning programs

• Assist students with technical issues before, during, and after sessions

• Address student inquiries

• Plan, develop, and implement social media outreach in support of program across existing and new agency channels

• Plan outreach and recruitment efforts using traditional print and marketing materials

• Collect, organize, and track all documentation associated with instruction

 Qualifications

• Experience with virtual learning platforms

• Demonstrable track record with social media coordination

• Current knowledge of technological developments in multi-media

• Advanced proficiency in Microsoft Office suite and Adobe platforms

• High school diploma required; Bachelor’s degree preferred

 Full time. Health benefits, on-site childcare, and 401K plan available. Salary commensurate with previous experience, references, and other factors.    

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Development Associate/Volunteer Coordinator

The Development Associate & Volunteer Coordinator is a dynamic and engaging professional with a passion for making an impact.  This professional will assist in the development and implementation of all fundraising activities related to advancing the mission of Project Self-Sufficiency.  A “people person,” this individual will work with the community to establish robust connections with donors, prospects, partners and volunteers to raise awareness about the agency’s work.  S/he is responsible for all aspects of recruiting, retaining, engaging, training and managing volunteers and their assignments, working closely with the Executive Director and the leadership team to create opportunities for community members to make a meaningful difference in the lives of our neighbors.  Volunteers can be regular, recurring, seasonal or one-time, and they will assist with a diverse range of projects.

Key Skills & Abilities

• High-level positive multi-tasking, organizational and project management skills

• Outgoing people person and confident public speaker

• Collaborative, with ability to work on projects with a team or independently

• Knowledge of fundraising software and tools preferred

• Excellent leadership, organization, interpersonal, listening, and written and verbal communication skills

• Collaborative, with ability to work on projects with a team or independently

• Attention to detail, with the ability to see the big picture and meet high-level goals. 

• High level of ownership and initiative

• Deadline driven

• Desire to make a positive impact on the people of Sussex, Warren, Morris and Hunterdon Counties

• Availability to work select nights and weekends

Selected Duties

• Oversee donor gift processing and stewardship, including logging, entering and coding all donations (mail, web, event, etc.) and generating thank you letters using timely, effective, appropriate and consistent methods

• Create mailing and emailing lists when needed by the organization

• Ensure accuracy and security of all donor and gift data, maintain strict confidentiality

• Assist with campaigns for current, lapsed, acquisition and donor prospects

• Coordinate special events including managing event logistics, program outline support, catering, invitations, RSVP’s, “day of” support, and post event stewardship

• Prepare detailed reports on giving, events, and campaigns

• Assist with the creation and dissemination of materials (drafting, copying, filing, mailing, emailing)

• Track grant application and report deadlines, organize grants and related materials as needed

• Achieve outcomes related to the size and scope of the volunteer corps, outreach initiatives, and volunteer projects completed

• Develop, promote and maintain a variety of volunteer opportunities at the agency

• Outreach to civic organizations and others to publicize opportunities and recruit volunteers

• Conduct and arrange volunteer orientation and training; and organize and participate in volunteer recognition programs. 

• Evaluate volunteer programs, inclusive of volunteer feedback, to ensure effectiveness

• Assist at agency events as needed, particularly development programming and events, such as: Autumn Harvest Shoot, A Taste of Talent, Season of Hope Toy Shop, Project 300 and other events as assigned.

• Ability to multi-task, knowledge of Microsoft Office, and experience working in a related field a plus.  

Bachelor’s degree required.  Health benefits, on-site childcare, and 401K plan available.

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Maintenance Supervisor

Part-time experienced buildings and grounds supervisor with a desire to make a difference in the lives of children, teens, and adults from low-income families needed to coordinate maintenance and repairs on 4-building, 5-acre Newton campus. Manage student volunteers, oversee inspections, execute work as needed, maintain equipment, and other projects. Ideal opportunity for recently retired individual who wants to make an impact in the community.

 Responsibilities:

• Inspect sites regularly to identify problems and necessary maintenance.

• Prepare weekly maintenance schedules and allocate work as per forecasted workloads.

• Manage student volunteers.

• Coordinate daily cleaning and maintenance activities.

• Oversee all repairs and ensure that work is completed on time.

• Maintain all inventory and equipment and ensure proper storage.

• Comply with all health and safety regulations and practices on site.

• Conduct preventative maintenance work.

• Conduct follow-ups on all maintenance and repair work.

• Conduct safety inspections as scheduled.

• Establish strategies to meet workload demands on time.

• Handle logistics of food and household furnishing delivery, packing, and donations.

• Other duties as assigned.

Requirements:

• Strong knowledge of building trades, cleaning procedures and maintenance.

• Solid understanding of health and safety regulations and practices.

• Effective performance, time-management, and problem-solving skills.

• Proven organizational and leadership skills.

• Detail-oriented.

• Work cooperatively with other members of a team.

• Excellent communication and interpersonal skills.

• Work well under pressure and show ability to meet tight deadlines.

• Computer literate with capability in email, Microsoft Office, and related communication tools.

• Construction and building trades experience a plus.

High School diploma required; Bachelor’s degree preferred.

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Employment Specialist

Full-time professional needed to develop job opportunities in the community and work with at-risk individuals and families to break down the barriers to successful employment.

Responsibilities:

• Work with local businesses, educational institutions, and organizations to develop employment opportunities in the community.

• Identify and prepare candidates for available positions, including skills assessments, mock interviews, and assisting with resume and cover letter development.

• Coordinate and schedule candidate interviews.

• Manage and maintain information databases.

• Follow up with job candidates and potential employers, including post-placement interviews and written correspondence.

• Monitor job retention.

• Create and present recruitment and status reports to agency leadership team.

Requirements:

• Bachelor’s degree in human resources, business, psychology, or similar discipline.

• Proven work experience as an employment specialist or in a related field.

• Ability to match candidates with job openings.

• Advanced interviewing skills.

• Good communication and interpersonal skills.

• High-level organizational skills.

• Computer skills, particularly Microsoft Office Suite.

On-site childcare, health benefits, paid vacation and holidays, and 401K plan available. 

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Spanish-Speaking Case Managers

Full-time Case Managers needed to provide direct service and culturally sensitive outreach to victims of domestic violence and their family members in English and Spanish.  Meet with clients in-person and virtually, on-site in Newton, or in the field at varied locations, including an outreach site in Blairstown, on board the PSS Journey mobile services vehicle, and in local libraries and medical facilities.  Develop Individual Action Plans; assist clients with goal setting, emergency basic needs, referrals, and supportive counseling.  Provide community outreach, education, and in-person response to domestic violence, sexual assault, or intimate partner violence.  Bachelor’s degree and advanced training, coursework, and relevant experience required.  On-site childcare, health benefits, paid vacation and holidays, and 401K plan available. 

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Community Educator/Outreach Worker

The Community Educator/Outreach Worker is responsible for outreach and training on a variety of agency programs to organizations, healthcare facilities, schools, and other entities, as well as representation of the agency at community events. 

Essential Job Functions:

• Coordinate and conduct various agency educational programs for community professionals, parents, and students;

• Maintain relationships with area schools, childcare centers, and community organizations to support education initiatives;

• Regularly travel locally and work independently in the field;

• Prepare and maintain accurate records of all training and evaluative responses, and create monthly reports;

• Stay current on new research and community issues related to child/family welfare;

• Perform other duties as assigned.

Desired Qualifications:

• Bachelor’s Degree from an accredited university with a focus in education, child development, public health, communication, or social sciences;

• Demonstrable experience providing presentations in a professional setting;

• Cultural competence and an ability to work with diverse populations;

• Fluency in English and Spanish (Preferred);

• Ability to work Monday – Friday, and occasional weekends and evenings;

• Experience in public speaking and training implementation preferred;

• Strong computer skills, including Microsoft Office 365 (Outlook, Word, Excel, Power Point);

• Compassionate and attentive to details;

• Must also have reliable transportation and possess a valid Driver’s License.

On-site childcare, health benefits, paid vacation and holidays, and 401K plan available.

                                                                                                 

Grant Writing Consultant

Part-time, project-based grant writer with demonstrable, quantifiable track record in securing major funding and government grants needed to provide comprehensive written and research support for multiple programs and funding opportunities.  Identify and clarify opportunities and needs.  Study requests for proposals (RFP’s), gather and format information, including objectives, implementation, methods, timetables, staffing, standards of performance, evaluation, and budgets.   Write drafts, prepare executive summaries, presentations, and final submissions.  Excellent writing, research, problem-solving, and computer skills required.  Must be organized, willing to work in a team environment, and accustomed to meeting deadlines.  Flexible schedule as required.  Experience working in a non-profit or mental health organization preferred. Bachelor’s degree required.  Salary commensurate with experience and track record. On-site childcare available.

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Mental Health Grant Writer

Part-time, project-based grant writer with demonstrable, quantifiable track record in securing major funding and government grants needed to provide comprehensive support for the New Jersey mental health grant application process.  Research, develop, and write grant proposals and funding inquiries to support Project Self-Sufficiency programs and services to the State of New Jersey, as well as other governmental and foundational funders.  Track and monitor federal and state governmental Requests for Proposals (RFP’s), deadlines, and requirements.  Research and identify potential donors, foundations, and funding opportunities.  Develop and write comprehensive applications, proposals, and inquiries.  Write acknowledgement letters and reports to corporate and foundation donors.  Excellent writing, research, and computer skills required.  Must be organized, willing to work in a team environment, and accustomed to meeting deadlines.  Experience working in a non-profit or mental health organization preferred. Bachelor’s degree required. On-site childcare available. Salary commensurate with experience and track record. 

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English and Spanish-Speaking Home Visitors

Full-time, English and Spanish-speaking home visitors needed to provide in-home health and parenting and support services as part of nationally recognized home visitation program to at-risk, pregnant, Spanish-speaking women or women with children and their families in Sussex, Warren and Hunterdon Counties. Demonstrate initiative, dependability, and the ability to work independently and efficiently. Continually assess client needs, develop goals, provide appropriate intervention strategies, and adjust services accordingly. Ability to communicate with staff and clients with sensitivity, flexibility and responsiveness to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation, or special needs. Assume an active role in agency events. Provide culturally competent service delivery. Uphold ethical standards in accordance with Social Work Code of Ethics. Frequently required to stand, sit, walk, bend, use hands and arms and must occasionally lift up to 20 pounds. Must have own vehicle, valid driver's license, and acceptable driving record. Health benefits and 401k plan available; Bachelor's degree required. On-site childcare available.

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Administrative Assistant

Full-time administrative assistant needed to work with financial and data collection programs.  Interface with the public via telephone; write reports and upload information to client and donor databases.  Prepare regular reports, arrange meetings, maintain filing systems.  Assist with agency programs as needed.  Must be empathetic, detail-oriented, organized, and responsive.  Knowledge of Microsoft Office suite and problem-solving skills required.   Spanish-speaking a plus.  Health benefits, paid vacation and holidays, and 401K plan available.  High School diploma required; Bachelor’s degree preferred. On-site childcare available.

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Day Care Center Aides

Provide care for children at the Little Sprouts Early Learning Center, including grooming, feeding, changing diapers, and cleaning rooms and toys.  Assist staff with creating lessons plans in accordance with curriculum objectives; develop and encourage age-appropriate learning and socialization to ensure children learn basic skills and concepts.  Help maintain a safe and healthy workplace in keeping with program goals and philosophy.  Monitor children during outdoor and indoor activities for safety, health, behavioral and emotional issues.  Work with teachers and parents to help children progress towards educational and behavioral goals.  Keep all appropriate records such as attendance and time sheets.  Coordinate art, music, games, and other activities. Promote positive behavior and provide guidance or approved discipline, as needed.  Assist with agency events.  Must have patience and be able to lift and carry children, as well as exceptional communication, teaching and interpersonal skills.  Understanding of childhood development, experience and High School Diploma or equivalent required; Child Development Associates Certificate preferred.  Competitive salary, on-site childcare, health benefits and 401K plan available.        

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